A minimum of three working days is required to process non-emergency broadcast e-mail requests.
- Please contact UBC Communications & Marketing at firstname.lastname@example.org to request the Broadcast E-mail form.
- Create a draft of the broadcast e-mail and have it approved by the office of an appropriate Vice President (VP) or Associate Vice President (AVP).
- Fill out and submit the Broadcast E-mail form to Communications & Marketing.
- Communications & Marketing will work with you to ensure the language of your message is targeted towards your intended audience(s), and assist you in determining if other methods of communication are appropriate additional or substitute vehicles for your broadcast message (e.g. media notification, news release, web site posting.)
- Before sending out the approved message to the wider community, a test broadcast message will be sent to the requestor and any additional addresses specified on the request form. The requestor will approve any needed changes.
- The requestor will give final confirmation for the broadcast e-mail to be sent.
- The broadcast e-mail will be sent to the intended audience(s).
As a general rule, announcements of events and unit-based initiatives will not be sent to the campus community via broadcast e-mail. There are, however, several possible alternatives in getting your message out to the UBC community:
- Consider promoting your event via UBCevents, the university’s central on-line events calendar at www.events.ubc.ca
- Post the information on your unit’s web site home page.
- Promote your event via newspaper, radio and TV community calendars – see www.publicaffairs.ubc.ca/services-for-ubc-faculty-staff/do-it-yourself-tools for a listing of community calendars and tips on getting your event listed.
- Include the information in departmental newsletters.